You are cordially invited to attend the Annual General Meeting of Maharashtra Mandal (Singapore), to be held on
Date: Sunday 28 February 2021
Time: 2:00 pm
Venue: Online via ZOOM (As per the COVID-19 directives by ROS) Link to attend in the reminder email and event confirmation email sent on 28 Feb 2021.
Please do REGISTER for it by 27th February 2021. Meeting link will be emailed to those who register in the event confirmation email.
For attending the AGM, please renew your membership online.
The agenda for the meeting:
To present and adopt the Annual Report and Statement of Accounts for year 2020.
Audit report to be presented by the Auditors.
To appoint the four term members of the Board of Advisors as additional signatories to operate fixed deposit accounts.
Election of Executive Committee (Ex-Co) Members and Honorary Auditors for the next term (2021-2022)*
Any other points with the permission of chair**
* Depending on the applications received for participation in the Ex-Co, elections may be held in accordance with the MMS Constitution.
Please note the following Clauses of the Constitution:
** 6.4.3 Any voting Member who wishes to place an item on the agenda of a General Meeting may do so provided he gives notice to the Secretary at least ten (10) calendar days before the Meeting is due to be held.
6.4.4 At least 25% of the total voting membership or thirty (30) voting Members, whichever is the lesser, present at a General Meeting shall form a quorum.
6.4.5 In the event of there being no quorum at the commencement of a General Meeting, the meeting shall be adjourned for half an hour and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to amend any part of the existing Constitution.
8.1 During the AGM, the following office bearers will be elected:
Public Relations Officer
Six (6) Ordinary Committee Members (non-office bearers)
8.1.1 Eligibility for contesting elections:
A Member interested (and if needed in contesting the elections) to be a member of Ex-Co should fulfil the following criteria:
a) Shall be a member of the Association for the previous year immediately preceding the election.
b) Should be an active volunteer of the Association.
c) Shall be a resident of Singapore.
d) Their nomination should be either proposed or seconded by a BOA Member or a Life Member. Additionally, for the Office of President, he shall have the experience of being a member of the Ex-Co for at least one (1) year in the preceding three (3) years.
All members of the Ex-Co shall have good knowledge of Marathi language and Marathi culture. The Treasurer, Asst. Treasurer shall have good knowledge of Accounting and Finance.
7.0 Unless prior approval in writing of the Registrar or an Assistant Registrar of Societies is obtained, majority of the Ex-Co shall be Singapore Citizens (SCs) or Singapore Permanent Residents (SPRs). In addition, the key posts*** in the Ex-Co should be held by SCs or SPRs. Foreign Diplomats shall not serve as Committee Members.
As per clarification received from ROS by email dated 10th May 2012, the ***key posts refer to the President, Secretary, Treasurer and their deputies. There is no restriction on the nationality of the other Executive Committee (Ex-Co) Members, however, majority of the Ex-Co shall be Singapore Citizens (SCs) or Singapore Permanent Residents (SPRs).
Therefore, all nominees are required to submit NRIC/FIN copies along with the Nomination Form.
Application/Nomination forms for the Executive Committee 2021-22
One person can apply for one position only. If multiple forms are received, the first one will be held valid and subsequent entries be ignored.
The last date for receiving Applications/Nominations for Executive Committee is 23rd February 2021 5pm SGT.
The election commission consists of the following members and can be reached on email@example.com for any queries on the election process
Ms. Rajashri Lele
Ms. Mrinal Paranjape
Ms. Chandan Angane
Instructions for e-attendance
We are mandated to follow certain rules to note the e-attendance and e-voting of members as per ROS requirements of online general meetings.
Hence, we request you to
Login to zoom 15 minutes early so that we can identify each attending member, note down the attendance and determine the quorum.
Do NOT login using direct phone dialing. Use ZOOM app on your device (preferred) or login via browser.
If there are multiple members attending from the same household, please login from different devices. Each device will be counted as one attendance and one vote (in the event of voting).
Ensure that you display your full name on your zoom profile for easy identification and attendance taking purpose. (Click here to know how this can be done before the meeting starts. Click here to know how to do it once you are in the meeting.)
Keep your videos ON during the entire duration of the meeting. Audio MUST be off unless you need to speak.
Thank you,Asmita TadwalkarSecretary,Maharashtra Mandal (Singapore)
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